The Orange Army

 

Fan Club By-Laws

 

March 01, 2016

 

 

 

Mission Statement

 

The Orange Army, Official Fan Club of the Missouri Mavericks is established to support the Missouri Mavericks Professional Hockey Team and its players on and off the ice, support and promote interest in amateur and professional hockey and ice skating in Independence and the surrounding area, while encouraging growth of the Orange Army by providing social activities and entertainment opportunities for all club members, Mavericks players, families and staff and support charitable endeavors.

 

 

 

General Meetings

 

The club will meet monthly at the discretion of the board and the availability of meeting space.  The day and time of each months meeting will be determined and announced via public message boards commonly used by the Orange Army as well as email.

 

 

 

Code of Conduct

 

This Code of Conduct is established to set the guidelines for acceptable behavior for members of the Orange Army.  The code is designed to protect the integrity of the Orange Army and our working relationship with the management of the Missouri Mavericks Hockey Organization.

 

 

 

All members shall conduct themselves according to club by-laws. The Board of Directors will review any and all reports of violations of the following listed rules:

 

  1. Conduct yourself with decorum and politeness at all Orange Army and Missouri Mavericks Hockey Organization functions.  This includes home games and away games, postings on Internet sites affiliated with the Orange Army or the Missouri Mavericks Hockey Organization, and includes treatment towards opposing teams’ fans, players, coaches, staff, East Coast Hockey League (ECHL) officials, whether on or off the ice.  The Board of Directors shall remove from the club any member who posts profanity on any Internet site affiliated with the Orange Army, the Missouri Mavericks Hockey Organization or the ECHL.  The definition of profanity includes any words prohibited by the Federal Communications Commission from being broadcast on public television or radio.

  2. Follow the rules and regulation of the arenas in which we play.

  3. Harassing, Missouri Mavericks hockey players or any visiting teams’ players will not be tolerated. This includes stalking as defined by state statute, phone calls, emails, text messages, Internet messages on Facebook or other similar platforms, letters, pictures or faxes.

  4. There shall be no unwarranted or unwelcome contact between players or other Orange Army members.  Unwarranted contact shall include, but not be limited to, inappropriate contact with players, players’ families, or significant others unless approved by the players.

  5. There shall be no unauthorized possession, distribution, or use of private phone, mobile phone numbers, home addresses, private email addresses, or personal possessions of any of the Missouri Mavericks Hockey Organization - players or staff members, or Orange Army Members or Board of Directors.

  6. Before bestowing a gift or making a loan to a player under contract with the Missouri Mavericks Hockey Organization, members of the Orange Army shall make themselves aware of the ECHL rules regarding gifts to players, and avoid any activity that could reasonably be considered a violation of the ECHL's salary cap rules.

  7. Condition of membership shall include a signed agreement to abide by the rules set forth in the Orange Army Code of Conduct and its By-Laws.

  8. Members and Directors of the Orange Army will honor and abide by all terms of contracts between the Orange Army and the Missouri Mavericks Hockey Organization.

 

 

 

Violations of the listed behaviors should be reported in writing to any Board Officer of the Fan Club. Complaints will be investigated as defined in the Orange Army By-Laws.  Cause for complaints can include but are not be limited to:

 

  1. Violations of the Orange Army By-Laws;

  2. Violations of the Code of Conduct of the Orange Army;

  3. Violation of any rule of practice duly adopted by the Membership;

  4. Conduct that might be viewed as detrimental to the welfare, interests, or character of the    Orange Army or of the Missouri Mavericks Hockey Organization.

 

 

 

Actions of the Board of Directors concerning complaints may include, but are not limited to:

 

  1. Written warning to the member;

  2. Suspension of membership;

  3. Dismissal from the Orange Army.

 

Any person or persons who have in the past history of the Orange Army Fan Club or any other name the club may have taken, been banned from the club will remain banned from the club under its current affiliation with the Missouri Mavericks.

 

 

 

 

 

Dismissal Proceedings:

 

In order to dismiss a member, the Board of Directors shall place a public inquiry into the matter on the agenda for an upcoming meeting of the Orange Army.  The accused will be informed of the proceedings either directly or through public postings commonly used by the Orange Army.  The accused will be given an opportunity for defense.  Nonattendance of the accused at the inquiry will not delay the proceedings.  At the conclusion of the public inquiry, members present will vote to declare the accused either guilty or innocent of the charges.  If found guilty by a majority of members present, the offender will be notified of their termination from the Orange Army, effective immediately, and written notification of the action shall be sent to the Missouri Mavericks Hockey Organization. In the event that the violation involves a Director of the Orange Army, a termination of membership in the club results in automatic impeachment.

 

 

 

 

 

 

 

Board of Directors

 

The Board of Directors of the Club shall be: The President, Vice-President, Secretary, and Activities Director.

 

 

 

Agenda Items

 

The Board of Directors has sole authority to place any items on the agenda for Orange Army meetings that call for a vote of the general membership. If no membership vote is required, any member of the Orange Army shall have the authority to place an item on the agenda.  However, if it is determined through public discussion of the item that a membership vote should immediately be taken, the matter first requires a majority approval of the Board of Directors before it can be brought to a vote by the general membership.

 

 

 

Impeachment of Directors

 

Impeachment of any director shall require the filing of a written complaint signed by twenty-five (25%) percent of the Club’s voting membership and must be presented to any director.  Once the complaint is determined to include (25%) percent of the Club's voting membership, the board member in question shall be informed and such complaint must be read to the membership at the next regularly scheduled meeting.  Time shall be given to the Director in question to explain his/her side of the complaint. A vote will then be held.

 

 

 

Said Director may then be removed by a majority vote of the eligible voting membership present. Should a position be so vacated, a Board election shall be held to fill said position at a Board meeting called for that purpose, with the exception of the office of the President, which office shall be taken by the Vice-President for the remainder of the unexpired term.  All responsibilities and/or club properties of such impeached Director shall be remanded to the Club immediately upon termination of office.

 

 

 

Resignation

 

In the event that a member of the Board of Directors desires to resign, the resignation shall be submitted in writing to the Board of Directors.  The Board of Directors shall vote to accept the resignation and to establish an effective date for that resignation.  Membership shall be informed of the results of the vote at the next general meeting.  The President shall inform the Missouri Mavericks Hockey Organization of the resignation within a reasonable period of time.

 

 

 

 

 

Membership

 

Membership in the Club shall be granted to all that request admission.  The Secretary and the Mavericks Front Office is responsible for keeping the member database up to date, signing up new members, updating and printing the membership forms. The Mavericks Front Office will be responsible for producing membership cards.  

 

 

 

Section 1: The fiscal year of the Orange Army shall be June 1 through May 31.  

 

Section 2: A person must be on the current membership list to be eligible for any current season functions. Membership cards must be presented upon demand at any club related function.

 

Section 3: Definition of membership types: Single (one vote), Family (two votes) and Corporate (One vote), Honorary Member (no vote).

 

 

 

Individual (voting) memberships are for any single persons over the age of 18. Family (voting) memberships are for any persons over the age of 18.  Corporate (voting) membership includes posting of the company logo on the Orange Army web site. Honorary Membership (no voting privileges) can be offered to anyone that the board deems fit. All employees of the Mavericks Hockey Organization are automatically considered honorary members of the Orange Army.

 

 

 

Section 4: A membership shall be divided into two groups: voting and non-voting (17 years of age and under) at the time of the application. The “voting membership” shall consist of all current members who are at least eighteen (18) years of age. Those current members who are seventeen (17) years of age or under at the time of the application shall constitute the “non-voting membership.”

 

 

 

Section 5: The following items shall be granted to each new member of the Club:

 

    1. A membership/ID card

    2. Admittance onto all Orange Army affiliated Internet and Facebook sites that are open to general membership.

 

 

 

Section 6: Orange Army members are at times privy to private information about Fan Club business, personal information about players and staff or other information given by the front office.  These are confidential matters and should not be discussed outside of meetings, posted on message boards, or relayed to anyone not directly involved.  Public discussions about specific player injuries are prohibited, other than being described as an upper body or lower body injury. Failure to keep private information confidential can result in disciplinary action up to or including termination of membership.

 

 

 

Section 7: Any member witnessed conducting himself or herself at any Club function in a manner against the Code of Conduct or which could have a derogatory affect against the reputation of the Orange Army as a whole, should be reported in writing to a director. Such conduct may result in suspension or termination of membership.

 

 

 

Section 8: Any acts that could be considered purposeful sabotage against the Orange Army or the Missouri Mavericks Hockey Organization shall automatically result in an investigation by the Board of Directors and consideration of dismissal proceedings.  Acts of sabotage include removing or otherwise inhibiting Orange Army Internet sites in an unauthorized manner, sending unauthorized e-mails, impersonating a board member, slandering the Orange Army or the Missouri Mavericks Hockey Organization, or any other acts detrimental to reputation of the Orange Army or the Missouri Mavericks Hockey Organization that inhibit their ability to conduct business.

 

 

 

Hospitality Committee

 

Responsible for setting up player apartments in preparation for their arrival and breaking down apartments after they end their duties with the Missouri Mavericks Hockey Club; responsible for maintaining an inventory of apartment supplies and organizing the storage of that inventory at the house.    It will be their responsibility to send items such as cards/ baskets to the players for instances such as a birthday, surgery, death in the family, etc. When a death affects someone in the Orange Army, they should also send a card.   

 

 

 

Election of Directors

 

Section 1: In order to be eligible for election to the Board of Directors or any other office, you must be a

 

member in good standing.  A member in good standing is anyone who abides by the Code of Conduct and By-Laws.  The member must also have attained the age of 18 and be on the voting membership list by or before December 31 of the current membership year.

 

 

 

Section 2: Election of Directors

 

The Directors shall be elected by the majority vote of the General Membership present during a special meeting in May.  The directors will be elected for one (1) year terms.

 

The Directors shall take office on the first day of June.

 

 

 

Section 3: Directors may not serve in the same capacity for more than four (4) succeeding elected terms. No elected person may concurrently hold more than one (1) elected position.

 

The Board of Directors will receive no monetary compensation for their services.

 

 

 

Section 4: In case of a vacancy in the office of President, the Vice-President shall succeed to the office of

 

President for the remainder of the unexpired term.  Other vacancies occurring on the Board shall be filled promptly by Board election from the membership, such elected members to serve for the remainder of the unexpired term.

 

 

 

Section 5: Absence from any three (3) consecutive meetings by a Director or Committee Chairman without sufficient cause, as deemed by the Board of Directors, shall automatically forfeit membership on the Board of Directors and/or the committee they chair. A request to be excused from meetings must be received by a Director prior to the opening of the meeting.

 

 

 

Section 6: To be eligible to run for President, you must have been a member in good standing for at least two years prior to seeking election for President.

 

 

 

 

 

Duties of Directors

 

Section 1:  President

 

The President shall preside at all regular, special and open meetings of the Board of Directors and of the Club.  The President shall serve as an ex-officio member of all committees except the Nominating Committee.  The President shall enforce the Constitution/By-Laws as required, rule on questions of order, have sole authority to negotiate contracts or appoint a member to negotiate on the club's behalf, be empowered to sign official documents relating to the organization and its activities that were approved by the Board of Directors and perform all other customary duties pertaining to the office of President.  The President will be the point of contact person with the designated representative of the Missouri Mavericks Hockey Organization and serve as the official public relations representative for the Orange Army.  With the exception of election of the Board of Directors, the President shall not have a vote except in the event of a tie. The President will communicate with the Vice President regularly, no less than once a month, to keep the Vice-President informed of his/her activities.

 

 

 

Section 2:  Vice-President

 

The Vice-President shall execute the duties of the President in the absence of the President, and shall assist the President at all times.  At all other times, the Vice-President shall consult with the President before making any decisions.  The Vice President will temporarily assume the duties of any vacant position on the Board of Directors or of a vacant committee chair, in the event of an illness or until a replacement is elected. When assuming duties of a vacated position on the Board of Directors, the Vice President will still have only one vote. In the event of multiple vacancies or a conflicting schedule, the Vice President has the authority to appoint a designee or designees to temporarily assume the duties of a vacant position.  The designee or designees will not have a vote on the Board of Directors.  The designee or designees serve at the pleasure of the Vice President, who can revoke the authority of a designee at any time, for any reason.  The Vice President will be responsible for handling announcements of events, activities, reminders and other various pieces of information.  The Vice-President shall recognize all invited guests at the general membership meetings.

 

 

 

Section 3: Secretary

 

The Secretary shall record the minutes of all Board and Club meetings, and report on all other official functions.  In addition, a copy of the Constitution/By-Laws, Amendments, current list of Club properties and other Club records shall be maintained by the Secretary and available to the

 

Board at all times.  The Secretary shall keep an exact and impartial record of the proceedings of all meetings.  He/She shall have in their possession at all meetings, a copy of the By-Laws.

 

The Secretary shall be responsible for any official club correspondence and notifying the Board and General Membership of all meetings. The Secretary is also responsible for maintaining a copy of membership applications.

 

 

 

Section 4: Activities Director

 

The Activities Director is the official supervisor of all the committees of the fan club, and is responsible for communicating with all committee chairs and relaying information to the Board of Directors. The Activities Director is a voting member of all committees, and is not subject to attendance rules. The Activities Director is responsible for encouraging the flow of information between the Committees and their Chairperson/s, and the Chairperson/s and the Board of Directors, and therefore has the power to require regular written reports to be submitted by committee chairs or any other means necessary to stay informed of committee activities. Committee chairs that violate the communication rules established by the Activities Director are subject to disciplinary action by the Board of Directors.

 

 

 

 

 

Special Committees

 

Section 1: The Nominating Committee shall consist of Three (3) members to be appointed by the Board of Directors in April.  This Committee shall function immediately upon being appointed.  The Nominating committee shall conduct the election and be dissolved immediately following the election.  The Chairperson of the Nominating Committee will turn over all final voting ballots in a sealed envelope to the President, to read the results aloud to membership. The ballot is turned over to the Secretary and retained for a period of one (1) year, with results recorded in the minutes.

 

 

 

Section 2: By-Laws Committee

 

This group will meet at least once a year to review the club's By-Laws, and make recommendations for revisions, updates and amendments.  Changes must first be reviewed and approved by the Board of Directors.  For the revisions to be enacted, they must be placed on the agenda for a regular meeting and approved by a majority of members present.

 

 

 

Section 3: The Board of Directors, according to the nature of the duties or projects, shall determine special committees as the occasion shall arise.  Committees shall be comprised from the general membership.  Any special committee shall function immediately upon being appointed and shall be dissolved at the conclusion of its assigned task.  A special committee shall take no action until approval to proceed has been granted by the Board of Directors.

 

 

 

Meetings

 

Section 1: There shall be at least Six (6) General Membership meetings each year, once every other month or at the discretion of the Board. Board of Directors meetings shall be at the discretion of the President, or as business requires.

 

 

 

Section 2: Special Board meetings shall be by request in writing by two (2) members of the Board to the President, or by a signed petition of fifteen (15) members to the Board, stating the exact purpose of the special meeting. Special meetings may transact only such business as specified in the call.

 

 

 

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